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Work at Job Skills

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, Client-focused, performance-oriented and believe in the personal growth of our Staff, our community and our Clients.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and Client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

Unless otherwise stated in the posting, resumes may be submitted to the email address indicated in the job posting, with the job title in the subject line. They may also be faxed to 905-898-4830, or mailed to the attention of the Hiring Committee, Job Skills, 14-130 Davis Drive, Box 34, Newmarket, ON L3Y 2N1.

All Job Skills' employees will:

  • Strive for excellence
  • Commit to and support the Organization’s Mission Statement and Objectives
  • Promote open communication within all levels of the Organization
ONESTEP Media Coordinator

Ontario Job Creation Partnership

Position Title:    Media Coordinator
Reporting to:     Manager Career and Resource Solutions
Worksite:           Job Skills, Newmarket (2 - 3 days every two wks at ONESTEP)
Salary:               $490/week -
Primary Focus: Assist with implementation of our comprehensive days communications strategy

This is an Ontario Job Creation Partnership (OJCP), which is an employment program sponsored by Employment Ontario. To participate, you must be unemployed and have an established claim (or an established claim that ended in the last three years) for Employment Insurance Benefits, or received Maternity / Parental benefits that began in the last five years after which you remained out of the labour market, and are now seeking to re-enter the work force.

Job Duties:

  • Familiarize with social media/communications strategy and selected vehicles
  • Establish media and online releases schedule in concert with online newsletters, Ed Talks and similar text releases
  • Develop performance measurement data collection
  • Identify key issues. Issue regular releases and identification of emergent topics
  • Collect performance metrics monthly
  • Monitor range of social media channels to assess positioning relative to sector
  • Present interim analysis report on response rates, return on effort for each social media
  • Advise on change/add/drop of specific media based on responses
  • Create/modify media posts and issue user survey(s) to confirm utility of postings/releases
  • Collect, collate and organize feedback on communications quality
  • Refine procedures manual and links to operational policies and strategic plan
  • Assist with summary report of activities and recommendations for staff and Board discussion and future planning.

Qualifications

  • Familiarity with a variety of Social Media formats including Linked In, Twitter, Facebook, etc.
  • Two or more years work experience in communications and marketing
  • Excellent written and verbal communication skills. French fluency an asset.
  • Excellent customer service skills
  • Self-motivating, proven initiative-taker and results oriented. A creative thinker.
  • Some meetings off site involved.

Work Experience Outcomes

  • Direct role in delivery of a multi-vehicle communications/media strategy
  • Familiarity with non-profit sector and principal stakeholder relationships
  • Research, analytical and presentation skills and techniques
  • Increased self-confidence in personal initiative and team collaboration.

To apply, email your resume to hiringcommittee@onestep.on.ca
This is an Ontario Job Creation Partnership (OJCP), which is an employment program sponsored by Employment Ontario. To participate, you must be unemployed and have an established claim (or an established claim that ended in the last three years) for Employment Insurance Benefits, or received Maternity / Parental benefits that began in the last five years after which you remained out of the labour market, and are now seeking to re-enter the work force.
ONESTEP is an equal opportunity employer and encourages applications reflecting the full diversity of the Ontario population.
Jobs Ontario ID#807191
Due to volume, only shortlisted candidates will be contacted for interviews.

Business Coach / Facilitator - Youth Entrepreneurship Program (YEP) -

Mobile Program

Full-time Role

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: K0071733 in the subject line.

Deadline to apply is 4:30 pm, October 26, 2018

Please note: This is a mobile role

What we need:

A positive, client-oriented individual who:

  • Is inspired by helping young Entrepreneurs achieve their employment goals
  • Has experience working with Youth with multiple barriers
  • Will be able to assist clients in all aspects of Business Plan development and implementation
  • Has demonstrated experience in Communication (written and verbal), Formal Group Presentation & Facilitation, Coaching/Mentoring, Needs Assessment, Curriculum Development, Planning and Organizing, and Leadership
  • Has Post-secondary education in Business Management and/or related experience working with small business clients
  • Has intermediate proficiency in MS Office Programs including Word, Excel, and PowerPoint

What you will do:

Support Job Skills’ Youth Entrepreneurship Program by:

  • Developing and delivering in-class activities, workshops and curriculum to suit individual and group needs and learning requirements
  • Coaching program participants on the skills and abilities necessary to develop an idea into a viable business, learn operational and start-up procedures and develop a Business Plan
  • Participating in the marketing and outreach activities for the YEP Program
  • Working one-to-one with participants to develop and monitor individualized Business Plans
  • Participating in the screening, selection and orientation of Program participants

What you will get:

In addition to the satisfaction gained from working for an organization that supports individuals to reach their employment goals, Job Skills offers a competitive salary and benefits package!

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part our growing Job Skills Team!

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, performance-oriented and believe in the personal growth of our Staff, our community and our Clients.

As a Business Coach / Facilitator with the Youth Entrepreneurship Program, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and experience to support YEP participants in planning and achieving their self-employment goals.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and Client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate how you learned about this job in your cover letter.

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: K0071733 in the subject line.

Please apply in confidence by 4:30 pm, October 26, 2018

Facilitator/Assessor

Part-time , Short-term Contract - Newmarket Location

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: HO110236 in the subject line.

Deadline to apply is 4:30 pm, November 16, 2018

What we need:

A positive, results-driven individual who:

  • Is inspired by helping people achieve their employment goals
  • Has demonstrated experience in communication, formal group presentation & facilitation, coaching, employability/needs assessments, curriculum development, coaching, planning, organizing and follow-up
  • Has post-secondary education preferably in Career and Work Counseling, Adult Education and/or a combination of education and relevant work related experience
  • Has a certification in at least one of the following would be an asset - Personality Dimensions/Myers Briggs
  • Has experience providing employment counselling and workshop facilitation to a diverse client group
  • Proven ability to assist clients in all of the employability dimensions
  • Has experience using the ACEC model in employability assessments
  • Has knowledge of community services, labour market occupational requirements and job search resources
  • Has excellent organizational skills with the ability to multi-task and problem solve
  • Has experience with proprietary database systems and iCARE
  • Preference given to candidates who have a Ontario Certificate and/or previous experience delivering the new Model
  • Has intermediate proficiency in MS Office programs including Word, Excel, and PowerPoint
  • Must have a valid driver’s license, access to a reliable vehicle and be flexible regarding assigned work hours and location

What you will do:

Support Job Skills’ Newcomer Services and Programs by:

  • Identifying client barriers to employment using the ACEC model and collaborates with clients to develop an action plan
  • Delivering employability assessments, workshops and information sessions to clients in support of their employment goals
  • Helping clients collaborate with planning the next step(s) in their own job search process in one-on-one coaching sessions post Modules
  • Working with clients to facilitate peer-led support groups around employability and job maintenance
  • Maintaining and updating curriculum for workshops/seminars/information sessions for in-house delivery and as part of outreach strategy
  • Conducting regular follow up activities post assessment and workshops with clients and documents outcomes with notes in client electronic files
  • Researching and compiling labour market and job search information relevant to internationally-trained professionals and trades people
  • Collecting all relevant and required client documentation including signed action plans, consent forms and evaluations and enters information into data bases as required
  • Scheduling client appointments across all five Welcome Centres and programs

What you will get:

In addition to the satisfaction gained from helping people reach their goals, Job Skills offers a competitive salary and benefits package

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part our growing Job Skills Team!

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, Client-focused, performance-oriented and believe in the personal growth of our Staff, our community and our Clients.

The Job Search Workshop Program offers individual pre-employment counseling ( Assessments using the ACEC model), as well as short term pre-employment workshops that have been specifically designed to assist new and recent immigrants to Canada with the initial stages of their job search The program provides pre-employment training and assists internationally trained individuals to accelerate the job search process by equipping eligible newcomers with the knowledge and skills to better understand the strategies, business perspectives and next steps of their job search process through individualized job search coaching, practice sessions and professional networking events.

The Facilitator/Assessor will conduct one-on-one employability assessments/employment coaching sessions and will deliver Workshops Modules 1 and 2 where they will provide participants with job search tactics that are successful and current including, social media based networking, targeted resumes and interview preparation in workshops that have been carefully designed to address common career-related concerns and tackle job search challenges specific to newcomers to Canada.

As a Facilitator/Assessor with Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and experience to support Job Skills’ Job Search Workshop Program.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and Client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title and Job Reference Number in the E-mail subject line and tell us how you learned about this job in your cover letter.

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: HO110236 in the subject line.

Deadline to apply is 4:30 pm, November 16, 2018

Service Delivery Integration Specialist

Full-time Contract Opportunity (1 Year)
Markham Employment Services and Programs Location

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: HO081435 in the subject line.

Deadline to apply is 4:30 pm, November 23, 2018

Please note: The successful candidate will be based at our Markham Location

What we need:

A results-oriented individual possessing the following qualifications:

  • Has a Bachelor’s Degree at an accredited College or University or equivalent
  • Has a post-secondary education preferably in Career and Work Counseling and/or Social Services, and/or a combination of education and relevant work related experience
  • Has a minimum of 3-5 years of recent project management experience
  • Has experience with developing and implementing new projects
  • Has demonstrated experience in Leadership, Financial Management, Trend/Statistical Analysis, Program Management and Program start up, Outreach, Change Management, Communication, Strategic Planning and Outcome Focus
  • Has excellent project management skills, including a strong knowledge in Project Management methodology, tools and practices
  • Has sound knowledge of quality assurance, outcomes measurement processes and methodologies
  • Demonstrated skills in data management, statistical reporting and trend analysis and professional report preparation
  • Has strong planning, coordination and time management skills to effectively support regularly scheduled and targeted audit, project evaluation and service planning
  • Has excellent writing skills to document, report and communicate findings and project implementation
  • Has the ability to lead and mentor Staff with a positive, energetic attitude
  • Has proficiency in MS Office programs including Word, Excel, PowerPoint, Outlook, Access, Internet
  • Will have a valid Driver’s license and access to a reliable vehicle

What you will do:

Lead the implementation of a Service Integration Process and the Sustainable Livelihoods Pilot Project. This individual is responsible for both projects insuring integration functionality and ensuring the integration is customized to Job Skills’ client’s unique needs. To effectively manage the integration, we need an individual who:

  • Participates in training in surrounding both service models to understand the model in full and to get up to date on any work that has already been conducted
  • Provides service model training and one-on-one coaching for Staff to ensure consistent project delivery and implementation
  • Reviews, analyzes and modifies the delivery of service models including testing models, remedying any issues and implementing solutions/training as required
  • Conveys project status updates as well as any issues or concerns which may impact the project deadline and/or deliverables to the Director, Employment Services and Programs project stakeholders
  • Serves as a subject matter expert, providing Staff with necessary information, assistance and answers to inquiries regarding the service models throughout the project phases
  • Designs and implements quality assurance procedures, standards and specifications to ensure compliance with best services practice
  • Creates step-by-step project plans with a timeline for each step
  • Documents every phase of the project, including notes from previous project phases and project updates
  • Provide reports on quality assurance and program evaluation as well as statistical analysis
  • Tracks project performance, specifically to analyze the successful completion of short- and long-term goals
  • Ensures service integration phases are effective, consistent and on-time, according to project plan

What you will get:

In addition to the satisfaction gained from helping people reach their goals, Job Skills offers a competitive salary and benefits package!

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part our growing Job Skills Team!

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, Client-focused, performance-oriented and believe in the personal growth of our Staff, our community and our Clients.

As a System Development & Integration Specialist for Job Skills you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and business experience to help Participants achieve their employment goals.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and Client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title and Job Reference Number in the E-mail subject line and tell us how you learned about this job in your cover letter.

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: HO081435 in the subject line.

Deadline to apply is 4:30 pm, November 23, 2018

Animateur Bilingue / Spécialiste de la Liaison d’affaires
(Bilingual Facilitator / Business Liaison Specialist)
Offre de’emploi à temps. Programme en ligne « Bridge to HR »

Localité : Newmarket

(Bilingual Facilitator / Business Liaison Specialist - English description below)

Les CV peuvent être soumis à resumes@jobskills.org
Numéro de référence de la position: NE071632

Date limite pour postuler: 4:30 pm, 23 novembre, 2018

Que cherchons-nous?

Une personne positive, centrée sur le client, qui :

  • maîtrise l’anglais et le français (l’oral et l’écrit);
  • inspirée à assister les individuels afin de réaliser leurs objectifs d’emploi;
  • possède l’expérience manifestée en gestion des résultats, en surveillance des programmes, en analyse des tendances, en intervention directe, en facilitation, en gestion de la clientèle, en élaboration du contenu des programmes, en collaboration, en communication, en gestion du travail, en planification et en organisation ainsi qu’en connaissances et en compétences techniques et professionnelles;
  • possède deux années d’expérience récentes et pertinentes en matière d’emploi, en facilitation de groupes ou/et fournir l’assistance en recherche d’emploi;
  • aurait la connaissance solide de tous les aspects de la recherche d’emploi et du développement de carrière, incluant le marché du travail canadien actuel, les pratiques des milieux de travail canadiens ainsi que les stratégies et les techniques de recherche d’emploi;
  • possède une expérience de travail avec les individuels formés à l'étranger;
  • possède des aptitudes supérieures de communication à l’orale ainsi qu’ à l’écrit;
  • possède d’excellentes compétences organisationnelles et a la capacité de gérer de multiples tâches et de résoudre les problèmes;
  • aurait préférablement fait des études postsecondaires en orientation professionnelle ou en ressources humaines ou possède une combinaison de scolarité et d’expérience pertinente liées aux nouveaux arrivés;
  • la désignation agréé professionnelle de conseiller en ressources humaines agréé sera un atout;
  • les formations certifiées en entrainement des compétences de vie, en dimensions de la personnalité et en entrainement d’évaluation commune de niveaux I et II sont préférés;
  • possède des compétences intermédiaires à avancées en programmes de MS Office, notamment Word, Excel, Outlook, Access et PowerPoint.

Que ferez-vous?

Soutenir l'équipe et les participants du programme Job Skills en :

  • vous tenant au courant des enjeux actuels liés à l’employabilité et en adaptant les ateliers afin qu’ils les reflètent;
  • élaborant, évaluant, et adaptant le programme afin de soutenir les exigences liées à la prestation des services;
  • animant des séminaires et des ateliers pour les personnes formées à l'étranger, tant à l’interne que par l’entremise de plateformes en ligne, et dans le cadre des stratégies d’intervention directe (p. ex. les renseignements sur le marché du travail, les stratégies de recherche d’emploi, la préparation d’un curriculum vitæ et d’une lettre d’accompagnement, techniques d’entrevue, etc.);
  • fournissant un accompagnement et un mentorat aux participants;
  • travaillant avec les clients afin de faciliter les groupes de soutien dirigés par les pairs concernant les problèmes liés à l’employabilité et au maintien de l’emploi;
  • participant aux activités d’intervention directe afin de promouvoir Job Skills et de développer des relations professionnelles avec les partenaires communautaires, les bureaux de placement, les formateurs et les employeurs à traverse du Canada;
  • en assumant d’autres responsabilités, incluant, sans s’y limiter, effectuer les évaluations initiales et linguistiques, fournir un soutien pour la préparation de curriculum vitæ et d’entrevue, les autoévaluations, la recherche et l'analyse des tendances du marché du travail spécifique en secteur, préparer les rapports concernant le programme, assister lors des événements de réseautage et coordonner les réunions, selon les besoins.

Qu’en retirez-vous?

En plus de la satisfaction retirée en aidant les individuels à atteindre leurs objectifs, Job Skills offre un salaire et des avantages sociaux concurrentiels!!

Si cette possibilité d’emploi vous intéresse, veuillez continuer la lecture afin d’en apprendre davantage à propos de Job Skills ainsi que de la manière de poser votre candidature pour ce poste intéressant et vous joindre à l’équipe en pleine croissance de Job Skills!

Job Skills est un organisme caritatif à but non lucratif avant-gardiste qui élabore ou met en œuvre constamment de nouveaux programmes visés à aider les individuels gagner l’indépendance financière. En faisant cela, nous visons contribuer à la viabilité économique et sociale de notre communauté. Nous sommes un organisme éthique, axé sur le client et le rendement, et nous croyons en la croissance personnelle de notre personnel, de notre communauté et de nos clients.

À titre de Animateur/Spécialiste de la Liaison d’affaires pour les nouveaux arrivés, vous travaillerez pour un organisme à rendement élevé qui est dévoué à aider les immigrants à réaliser leurs objectifs en matière d’emploi. Dans ce rôle, vous utiliserez votre combinaison unique de compétences et d'expérience afin de soutenir les fonctions de la division des services et des programmes pour les nouveaux arrivés.

Job Skills s’engage à favoriser un milieu de travail qui est inclusif et représentant des communautés desservies. Étant donné qu’un milieu de travail diversifié intègre une variété d’antécédents et de points de vue, nous croyons qu’il est essentiel d’être un organisme diversifié et inclusif pour la réussite des programmes et des services de Job Skills et la satisfaction de nos clients. Afin de réaliser ces objectifs, nous invitons tous les candidats qualifiés d’antécédents variés à postuler. Veuillez noter que des mesures d’adaptation sont offertes sur demande.

Nous remercions tous les candidats; cependant, seuls ceux invités à une entrevue seront contactés. Veuillez indiquer le titre et le numéro de référence de la position dans la ligne d’objet de votre courriel et nous indiquer dans votre lettre d'accompagnement comment vous avez pris connaissance de cette position.

Les CV peuvent être soumis à resumes@jobskills.org
Numéro de référence de la position: NE071632

Date limite pour postuler: 4:30 pm, 23 novembre, 2018

****************************

Bilingual Facilitator / Business Liaison Specialist

Full-time Opportunity with the Bridge to HR Online Program.

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: NE071632 in the subject line.

Deadline to apply is 4:30 pm, October 26, 2018

Please note: The successful candidate will be based at our Newmarket Location

What we need:

A positive, client-oriented individual who:

  • Is proficient in both English and French (spoken & written)
  • Is inspired by helping people achieve their employment goals
  • Has demonstrated experience in Outcome Management, Program Monitoring, Trend Analysis, Outreach, Facilitation, Client Management, Curriculum Development, Collaboration, Communication, Managing Work, Planning and Organizing, Technical/Professional Knowledge and Skills
  • Has two years recent and relevant experience in employment, group facilitation and/or providing job search assistance
  • Has solid knowledge of all facets of job search and career development including the current Canadian labour market, Canadian workplace practices, job search strategies and techniques
  • Has experience working with Internationally Trained Individuals (ITIs)
  • Has superior oral and written communication skills
  • Has excellent organizational skills with the ability to multi-task and problem solve
  • Has post-secondary education preferably in Career and Work Counseling, Human Resources and/or a combination of education and relevant Newcomer work related experience
  • Certified Human Resources Professional Designation considered an asset
  • Certification in Life Skills Coaching, Personality Dimensions and Common Assessment Training Level I & II preferred
  • Has intermediate to advanced proficiency in MS Office programs including Word, Excel, Outlook, Access and PowerPoint

What you will do:

Support the Job Skills’ team and participants by:

  • Maintaining knowledge of current employability issues and tailoring workshops to reflect these issues
  • Developing, evaluating and adjusting curriculum in support of service delivery requirements
  • Delivering seminars and workshops to Internationally Trained Individuals (ITIs), both in-house, through online platforms, and as part of outreach strategies (e.g. labour market information, job search strategies, resume & cover letter development, interviewing skills & techniques etc.)
  • Providing coaching and mentoring to participants
  • Working with clients to facilitate peer-led support groups around employability and job maintenance issues
  • Participating in outreach activities to promote Job Skills and develop working relationships with community partners, employment agencies, trainers, and employers across Canada
  • Other responsibilities include, but are not limited to, providing intake and language assessment, assisting with resume/interview preparation, self-assessments, researching and analyzing labour market and sector-specific trends, preparing Program reports, supporting networking events, and coordinating meetings, as required

What you will get:

In addition to the satisfaction gained from working for an organization that supports individuals to reach their employment goals, Job Skills offers a competitive salary and benefits package!

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part our growing Job Skills Team!

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, Client-focused, performance-oriented and believe in the personal growth of our Staff, our community and our Clients.

As a Facilitator/Business Liaison Specialist with the Newcomer Services & Programs Division, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and experience to support the functions of the Newcomer Services and Programs Division.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and Client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title and Job Reference Number in the E-mail subject line and tell us how you learned about this job in your cover letter.

Resumes may be submitted to resumes@jobskills.org quoting Job Reference Number: NE071632 in the subject line.

Deadline to apply is 4:30 pm, October 26, 2018

Senior Administrative Assistant

Full-time , 1 Year Contract - Newmarket Location

Who we are:               Job Skills offers employment solutions connecting the skills of job seekers with the needs of employers to create a more vibrant community.

What we need:       A flexible and motivated individual with a high level of energy and a positive attitude who:

  • Has post-secondary education at a College/University level in Business Administration or a related field and/or a combination of related education and relevant work experience
  • Has a minimum of five years of experience providing senior level administrative support
  • Previous experience working with a non-profit Board of Directors required
  • Has knowledge of Board practices and governance
  • Has demonstrated experience in Communication (verbal and written), Decision Making, Adaptability, Planning and Organizing, Time Management, Contributing to Team Success and a Quality Focus
  • Is Results oriented, proactive, and resourceful with a quality-standards approach
  • Has excellent writing and minute taking skills
  • Is self-directed and detail-oriented, with the ability to multi-task and prioritize work to meet deadlines in a fast-paced environment
  • Has well-developed interpersonal/customer service skills including excellent telephone manner
  • Proficient using Microsoft Office (Word, Excel, PowerPoint, Outlook and Access)
  • Knowledge of standard office administrative practices and procedures
  • Has flexibility to provide support across office locations
  • Has flexibility to work outside of office hours as required, including occasional evenings and weekends
  • Has a valid driver’s license and a reliable vehicle

What you will do:    The Senior Administrative Assistant will provide support to the Senior Management Team. This person will provide reception relief at Head Office, communicating efficiently and effectively with all internal and external clients. Responsibilities include:

  • Attending Board meetings, Board Committee Meetings, Strategic Planning and Governance Sessions, Senior Management Meetings, as required
  • Assisting all Departments at Head Office as needed, including HR, Finance and Marketing
  • Taking on the following duties as assigned:
        • Attending and taking minutes at internal meetings as required, including recording, transcribing minutes of the meetings
        • Providing reception relief and support as required
        • Processing proposals, documents, correspondence and other materials
        • Arranging for all aspects of the various meetings/events related to the Board of Directors, Workshops, Planning Sessions and Executive Director special meetings and/or events as required (including catering, venue booking, logistics, registration)
        • Maintaining filing systems for the Executive Director and Executive Assistant
        • Booking travel, accommodations and conference arrangements, when necessary
        • Assisting with the Executive Director’s schedules and appointment in Outlook, as necessary
        • Maintaining up-to-date contact lists for all internal and external clients
        • Assisting with the organization and maintenance of confidential office filing systems and document management databases and folders
        • Working with the Receptionist/Administrative Assistant to prepare and monitor telephone relief schedule, acting as reception relief when required

What you will get: In addition to the satisfaction gained from helping people reach their employment goals, Job Skills offers a competitive salary and benefits package!

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part of our growing Job Skills Team!

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, Client-focused, performance-oriented and believe in the personal growth of our Staff, our community and our Clients.

As a Senior Administrative Assistant for Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals. In this role, you will utilize your unique combination of skills and experience to support the Executive Assistant, Executive Director, Senior Management Team and Board of Directors, for Job Skills.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and Client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title and Job Reference Number in the E-mail subject line and tell us how you learned about this job in your cover letter.

Please reply in confidence by 4:30 p.m. Friday, November 23, 2018

JOB SKILLS Hiring Committee
Job Reference Number: HO110737
14-130 Davis Drive, Newmarket, ON, L3Y 2N1
E-mail: resumes@jobskills.org
http://www.jobskills.org